CRRL Board Minutes

2012 2013
03/15/12  
06/21/12  
09/20/12  
   

 

CROWLEY RIDGE REGIONAL LIBRARY

BOARD OF TRUSTEES

March 15, 2012

 

The Crowley Ridge Regional Library Board met at 5:15 p.m. on Thursday, March 15, 2012. Present for the meeting were Vice-Chairperson, Mrs. Patsy McClain, Ms. Johnita Faulkner, Mr. Hollis Kim Inboden, Mrs. Mary Norris, Mrs. Jean Pasmore, Ms. Joanne Thompson and Mr. Ralph Waddell. From the Craighead County Jonesboro Public Library staff, Ms. Phyllis Burkett, Director and Mrs. Nancy Dobbins were also present.

 

Mrs. McClain called the meeting to order.

 

Mrs. Norris made a motion to approve the minutes from the September 15, 2011 CRRL Board meeting.  Mrs. Thompson seconded the motion which carried. 

 

Financial Reports for the 2nd quarter were presented showing the distribution of State Aid and year to date expense reports. Ms. Burkett reported that she had attended the Arkansas State Library Board meeting in February and learned that there will be no increase in state aid for the upcoming fiscal year.  Mr. Waddell made a motion to accept the Financial Reports for the 2nd quarter for CRRL.  Mrs. Norris seconded the motion which carried. 

 

Ms. Burkett informed the Board that when analyzing the cost for online cataloging through OCLC it was discovered that a cataloging record had to be created in order to get the emedia downloaded through OverDrive into the catalog.  This caused the OCLC invoice to go up from July 1, 2011 to February 29, 2012 by $6,000.  Since this is a cost connected to cataloging by CCJPL, Ms. Burkett suggested that CCJPL should be billed for $6,000 and will pay the amount for emedia cataloging on future invoices.  Mrs. Pasmore made a motion to invoice Craighead County Jonesboro Public Library for the cost of cataloging emedia service from July 1, 2011 to February 29, 2012 in the amount of $6,000.  Mrs. Faulkner seconded the motion which passed. 

 

Statistics which will be used in the Annual Report which is submitted annually to the Arkansas State Library were presented to the Board for approval.  The statistics consisted of circulation, people counts, patron registration and attendance at programs for each location.  The materials budgets for CRRL & CCJPL were presented.  The CRRL materials budget is appropriated by location according to previous year usage statistics.  Staff committees have been formed to decide where to allocate funds.  Mrs. Pasmore made a motion to accept the statistics to be used in submitting the Annual Report to the Arkansas State Library.  Mrs. Norris seconded the motion which passed.

 

A discussion was held on Mrs. Valerie Riley, the Librarian from the West Poinsett County Library has been recently fitted with hearing aids.  She has suffered major hearing loss due to Meniere’s Disease.  Ms. Burkett stated that the Library is going to do its best to accommodate her.  The community has been very patient & supportive of her. 

 

Samples of ads to be used in a Bill Board Campaign were shown to the Board for their comments.  Ms. Burkett asked Mr. Waddell for his legal opinion on using the slogan “What’s In Your Wallet?”  Mr. Waddell stated that he would look into it to make sure the Library wasn’t violating a copyrighted slogan.  The Board was receptive to the bill board ads. 

 

Ms. Burkett informed the Board that the Library will have a workshop on March 29 for Library Development District II Directors and CRRL Branch Librarians on OverDrive and other emedia being offered. 

 

The Board discussed five goals that they felt were important for the future of CRRL.  Asking volunteers to deliver books to the elderly & invalid was discussed, along with increasing hours, adding new emedia products such as Ancestry and adding new programs.  The members all agreed that each community has it owns needs and recognize that in order for the libraries to survive making the community aware of what the Library offers is most important.  Ms. Burkett will ask Nathan Whitmire, CCJPL staff who chooses online resources to investigate the cost to add Ancestry to each branch and will survey the branch librarians to find out if they have enough people interested in genealogy to add it. If the Library offers a new emedia product, the staff need to be able to train customers how to use the new resources and have a place that people can use if it’s an interactive type product.  Having the ability to offer a meeting room to the public is also something they are looking for.  When they come to the Library to use a meeting room, hopefully they will find something new the Library offers while here and will return as a Library user.

 

Ms. Burkett asked the Board if they would be available for a group tour of the branches on Monday, March 26, 2012.  The members agreed that if they are available to do so, they would meet at 9 a.m. on Monday, March 26, 2012 at CCJPL.

 

Ms. Thompson made a motion to adjourn.  Mrs. Norris seconded the motion which carried. 

 

 

CROWLEY RIDGE REGIONAL LIBRARY

BOARD OF TRUSTEES

June 21, 2012

 

The Crowley Ridge Regional Library Board met at 5:15 p.m. on Thursday, June 21, 2012. Present for the meeting were Chairman, Mr. James Dunivan, Ms. Johnita Faulkner, Ms. Linda Hinton, Mr. Hollis Kim Inboden, Ms. Mary Norris, Ms. Jean Pasmore, and Mr. Ralph Waddell.  Proposed Board member Dr. Barbara Warner, also was in attendance. From the Craighead County Jonesboro Public Library staff, Ms. Phyllis Burkett, Director, Mr. David Eckert, Assistant Library Director and Ms. Nancy Dobbins were also present.

 

Mr. Dunivan called the meeting to order.

 

Mr. Waddell made a motion to approve the minutes from the March 15, 2012 CRRL Board meeting.  Ms. Hinton seconded the motion which carried. 

 

Financial Reports for the 4th quarter were presented showing the distribution of State Aid and year to date expense reports. Ms. Burkett reported that a final settlement check in the amount of $2,686 was received.  She recommended that CRRL retain this to fund special projects.  Mr. Inboden made a motion to accept the Financial Reports for the 4th quarter with CRRL retaining the final settlement.  Ms. Norris seconded the motion which carried. 

 

The Board reviewed a policy for Donations and one for Loans to the Library.  Mr. Waddell recommended amending the Donations Policy to state that it excludes memorials.  Ms. Hinton made a motion to adopt the amended Loans Policy and the Donations Policy with the statement that it excludes memorials. Ms. Faulkner seconded the motion which carried.

 

The Board reviewed a policy for Rules of Conduct.  Mr. Waddell recommended adding a statement that a patron who has been banned can request an administrative review for an appeal from the Library Board.  This will require a called Board meeting to take action on the request.  Ms. Hinton made a motion to adopt the amended Rules of Conduct including the statement Mr. Waddell, Lawyer Attorney added that banned patrons can request an administrative review to appeal before the Board.  Ms. Pasmore seconded the motion which carried.

 

Ms. Faulkner made a motion to adjourn.  Ms. Pasmore seconded the motion which carried. 

 

 

CROWLEY RIDGE REGIONAL LIBRARY

BOARD OF TRUSTEES

September 20, 2012

 

The Crowley Ridge Regional Library Board met at 5:15 p.m. on Thursday, September 20, 2012. Present for the meeting were Chairman, Mr. James Dunivan, Ms. Sandra Burns, Ms. Guana Combs, Ms. Johnita Faulkner, Ms. Mary Norris, Ms. Jean Pasmore, and Ms. Barbara Warner, Phd.  From the Craighead County Jonesboro Public Library staff, Ms. Phyllis Burkett, Director, Mr. David Eckert, Assistant Library Director and Ms. Nancy Dobbins, Business Manager were also present.

 

Mr. Dunivan called the meeting to order.

 

Ms. Pasmore made a motion to approve the minutes from the June 21, 2012 CRRL Board meeting.  Ms. Norris seconded the motion which carried. 

 

Financial reports were presented for approval.  The CRRL Operating Budget for July 1, 2012-June 30, 2013 was presented for approval.  State aid showed no increase over the previous year.  Ms. Norris made a motion to approve the July 1, 2012-June 30, 2013 CRRL Operating Budget.  Ms. Faulkner seconded the motion which passed. 

 

Ms. Burkett reported that feedback received from the staff and school librarians who attended Staff Training Day held on Friday, August 3 was positive.  Public school librarians received five continuing education credits which are accepted by the Department of Education for attending the training. The amount could go down to four next year based upon the amount of training made available. 

 

Statistics from summer programming were shared.  Ms. Burkett reported that the door counts into the Children’s Library at the main library almost doubled and the Library needs more staff to do programming in the daycares and branch locations.  A proposal to the Friends of the Library asking them to pay one half of the cost to hire two additional storytellers during the summer months was presented to the Board for approval.  Craighead County Jonesboro Public Library will continue to pay the cost for the first story teller and half of the cost of adding the two new ones if FOL will agree to fund the other half.  Ms. Pasmore made a motion to approve the proposal to the Friends of the Library requesting their support to fund one half of the cost to add two additional storytellers.  Ms. Burns seconded the motion which passed. 

 

The revised Internet Policy for Crowley Ridge Regional Library was presented for approval.  State law requires that the policy be reviewed and revised every five years. Ms. Norris made a motion to accept the revised Crowley Ridge Regional Library Internet Policy.  Ms. Pasmore seconded the motion which passed. 

 

The Crowley Ridge Regional meeting adjourned.